CES Census Helpdesk Help Desk Knowledgebase
Miscellaneous
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Knowledgebase Miscellaneous

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GDPR

The annual CES Census is the source of all school data collected by the CES. The census files submitted to the CES consist of aggregate totals. No data on individual pupils or teaching and support sta...
Census upload page unavailable

We have experienced a technical problem that caused an internal server error. I am pleased to say that the problem has been resolved and the upload page is now accessible again.  In order to res...
We have not received the pre-census letter from CES

Copies of all correspondence can be downloaded from the Census website homepage.
I’m new to the census. Please can you talk me through the process?

The website contains extensive guidance documents covering all aspects of the census.  This includes single page ‘quickstart’ guides for SIMS and Excel schools that summarise the census process and li...
How do I send my file to the CES?

Go to https://www.cescensus.org.uk Click on the ‘Upload’ menu option

We sent our census in early. Do we need to send it again?

If nothing has changed since the census was completed that would affect the pupil or staff totals then there is no need to resubmit. If anything has changed then a new census return should be complete...
Do we count Education Health Care Plans?

Yes, EHCPs are replacing SEN statements and should be added to the total number of SEN students with a statement. 
Who is in the leadership team?

Although several roles are included in most schools and academies leadership teams the CES Census asks for details of only these roles: head teachers/principals; executive head teachers; deputy heads;...
What is my school’s Unique Reference Number (URN)?

Please follow these steps if you wish to find your URN, Local Authority Number or Establishment Number:  

How do I know my Census return has been received by the CES?

If your file is uploaded successfully then a confirmation email will be sent to the email address that you supplied in the upload form. You can check whether we have received your file by looking at t...
Do we include staff on maternity leave and long-term sickness?

You should not include any members of staff who are on extended leave (greater than one term).  

How do I complete questions asking for headcount numbers (eg total catholic/non-catholic teachers) if some staff work part-time?

If you are asked for a headcount figure, you count staff the same way, whether they work full or part-time. Eg If there are three welfare assistants (members of the support staff) who are Catholic, of...
Do all schools and colleges have to collect data on the ethnicity of pupils and staff?

This information is collected to assist schools and colleges in meeting their duties under the public sector equality duty.
Are any other qualifications equivalent to CCRS?

One other qualification is equivalent to CCRS (Catholic Certificate in Religious Studies) and may also be included: